Build-up & dismantling

Well prepared to get started? On this page, you will find all the information about set-up and dismantling times, guidelines, and other important details to ensure you are fully prepared to participate in the event.

Opening hours

Construction times

Fri 13 March 2026 | 08:00 – 16:00, entry only for heavy equipment and setup, by request only
Sat 14 March 2026 | 08:00 – 16:00
Mon 16 March 2026 | 08:00 – 17:00
Tue 17 March 2026 | stand setup only

Dismanteling times

Thu 19 March 2026 | 18:00 – 00:00
Fri 20 March 2026 | 08:00 – 12:00

Exhibitor entrance

Mon 16 March 2026 | 08:00 – 17:00
Tue 17 March 2026 | 08:00 – 12:00

Any early setup is possible depending on availability and by request only. Please contact Event Services in advance to discuss the options. Placing large equipment on the stand? Then check the logistics section.

On the first day of the fair, no setup work can take place. That morning, only small materials may still be placed on the stand via the exhibitor entrance (carts) or visitor entrance (without carts). All loading doors remain closed. Activities that could dirty the stand and/or fair, such as painting, sawing, etc., are no longer allowed on this day.

Opening hours Aqua Nederland

Tuesday 17 March 2026 | 10:00 – 18:00
Wednesday 18 March 2026 | 10:00 – 18:00
Thursday 19 March 2026 | 10:00 – 18:00

Catering during setup and dismantling

  • On Saturday 14 March and Monday 16 March, catering is available against payment.

Logistics

Below you will find more information on:

  • Delivering materials
  • Heavy and large equipment on the stand
  • Logistics services
  • Forklift service
  • Storage
  • Parking
  • Exhibitor access

Delivering materials

Delivering or sending materials for your stand is only possible on the specified setup and event days. Delivery in advance is not allowed. We do not sign for receipt, so make sure someone is present to sign for the delivery.

The delivery details are:
Evenementenhal Gorinchem
Attn: Exhibitor Name + Stand Number
Re: Event Name
Franklinweg 2
4207 HZ Gorinchem

Heavy and large equipment on the stand

All equipment larger/wider than 2.5 meters and/or heavier than 2.5 tons must always be registered in advance with Event Services. Based on the stand location, Event Services will determine the delivery sequence in a drive-in schedule.
If large equipment is not registered in advance, you risk that it may no longer be placed on the stand. Send the equipment specifications, stand name, stand number, and event name to eventservices@easyfairs.com

Logistics services

Are you looking for a company that can transport your stand materials, machines, etc., to the event location and even onto your stand? Our logistics partner Valverde specializes in event logistics from A to B and everything involved. Check the options at:

Valverde Event Logistics
Zekeringstraat 36B
1014 BS Amsterdam
+31 (0)20 653 8555
aqua@valverde.nl

Forklift service

Easyfairs provides free forklift service for deliveries of small materials up to 2 meters and a maximum of 2 tons during the regular setup and dismantling days (not during any early setup).
It is not possible to reserve a time slot for the free forklift service.
On-site, you can report to the forklift driver wearing the yellow vest. This service operates on a first-come, first-served basis, so you may need to wait until you are assisted.
Deliveries of materials larger than 2 meters and heavier than 2.5 tons are only possible for a fee and must be requested in advance through Event Services.

Storage

Reserve storage space for packaging materials via the webshop.

Exhibitor access

  • During all fair days, the loading doors are closed.
  • No access passes are required during setup.
  • Stand staff must be registered in advance to gain access during the event.
  • Minimum age during setup is 16 years.
  • Pets, except for service animals, are not allowed.

Parking

During setup, dismantling, and the event, the parking lot of Evenementenhal Gorinchem is available. Parking is free during setup. Green vehicles are allowed. Red vehicles are not allowed. Camping is strictly prohibited at all times in our parking lot.

Permitted vehicles during setup and dismantling:

Permitted vehicles during the event:

Parking must be paid for during the event.

Onsite orders and exhibitor desk

During setup, we will assist you as much as possible. Here you can find more information about:

  • Exhibitor desk
  • Onsite additional orders
  • Collecting exhibitor badges and vouchers

Exhibitor desk

The exhibitor desk is located at the exhibitor entrance during setup. If you have any questions or concerns about your stand or orders, you can address them at the exhibitor desk.

Exhibitor desk opening hours

Saturday 14 March 2026 | 08:00 – 16:00
Monday 16 March 2026 | 08:00 – 17:00
Tuesday 17 March 2026 | 08:00 – 12:00

Onsite additional orders

If you wish to place an additional order, you can do so at the exhibitor desk. Please note that not all webshop items can be ordered onsite, and delivery of all pre-ordered webshop items will always take priority.

Collecting exhibitor badges and vouchers

Avoid long queues. Register your stand staff in advance via My Easyfairs and collect your exhibitor badges, catering vouchers, and parking tickets at the exhibitor reception. Badges and vouchers can be collected at the following times:

Sat 23 August 2025 | 09:00 – 17:00
Sun 24 August 2025 | 09:00 – 13:00

During the event days, badges can be collected at the regular registration desks.

Rules and guidelines

Additional rules and guidelines can be found here.